Job Description

Description We are looking for a dedicated and highly organized Executive Assistant to join a small, collaborative office in Hopkins, Minnesota. This position involves supporting the President and Vice President in managing daily operations, scheduling, and administrative tasks for a portfolio of businesses in the property management and railroad industries. This is a fully onsite, long-term contract opportunity. Responsibilities: - Manage schedules, calendars, and appointments for the President and VP, ensuring timely execution of meetings and events. - Handle travel arrangements, including booking flights, accommodations, and itineraries for both business and personal needs. - Organize and maintain both electronic and physical filing systems to ensure easy access to important documents. - Coordinate maintenance requests and oversee household-related tasks for the owner's residences. - Facilitate banking transactions and assist with administrative processes related to trusts, foundations, and investment portfolios. - Prepare, print, and file documents as needed for meetings or other business processes. - Maintain an organized and orderly office environment by overseeing day-to-day operations. - Assist in scheduling and coordinating meetings with internal and external stakeholders. - Communicate effectively with the team, ensuring smooth collaboration across all office functions. Requirements - Proven experience as an Executive Assistant or Office Manager, ideally supporting senior leadership. - Proficiency in Microsoft Office Suite, including Excel and SharePoint, to manage administrative tasks efficiently. - Strong organizational skills with the ability to prioritize and multitask effectively. - Excellent communication skills, both written and verbal, to interact effectively with colleagues and external contacts. - Ability to maintain confidentiality and handle sensitive information with discretion. - Self-starter with a proactive approach to problem-solving and task management. - Detail-oriented mindset to ensure accuracy in scheduling, filing, and document preparation. - Friendly and attentive demeanor to contribute positively to the office environment. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Long term contract, Permanent employment, Contract work, Temporary work, Work at office,

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