Job Description
Responsible for performing financial, administrative, and clerical services for multiple employer benefit trust clients, including: Gathering and processing financial data to assist Senior Accountant in completion of periodic financial statements, preparing reports of financial and statistical data and assisting/supporting the Senior Accountant in various general accounting duties such as journal entries, account reconciliations, and other month-end or periodic processes. Effectively communicate with internal sources as well as Clients, Trustees and other business partners.
Job Functions, Essential Duties and Responsibilities: Accounts Payable - Accurately code invoices for correct G/L posting, as needed
- Enter invoices in Peachtree and Business Works for payment
- Manage the various payments via check or wire transfer, including attaining trustee signature and mailing to appropriate vendors
- Communicate effectively with Clients and Vendors regarding accounts payable
- Maintain vendor account information
- Research and resolve vendor issues
- Prepare and issue annual 1099s, W2s, and W3s as needed
- Payroll Processing for Trust Client Employees, as required
Remit payroll taxes - General Ledger/Month-End Process for Multiple Trust Clients
- Research and resolve discrepancies in financial data related to A/P
- Verify and post bank transfer activity as required
- Accumulate data and post journal entries (recurring and as directed by Senior Accountant)
- Calculate broker commissions as needed, print checks and prepare accompanying letters
- Prepare required monthly financial reports for trustees, as requested
Audit Assistance - Maintain financial files and documents according to established guidelines
- Ensure thorough and complete audit trail for all journal entries and adjustments
- Assist in producing requested documentation for annual trust audits
- Assist Sr Accountant in answering auditor questions regarding internal controls, etc.
- Maintain audit file of backup documentation
General Ledger - Post Cash Receipts for Trusts, as required
- Prepare bi-weekly journal entries for Payroll
- Prepare and post journal entires of all monthly expenses per bank statements, as required
- Prepare retirement, dental and medical benefits worksheets for AP
- Prepare quarterly and Year end EDD and IRS payroll Reports
Other - Ensure proper maintenance and online storage of financial data
- Monitor Cash position of various trust operating accounts
May be required to work extra hours during peak periods - Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
- Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture.
- Assist with other tasks and projects as assigned
Experience, Skills, Knowledge Requirements:
- Minimum of three years accounting experience, Trust administration or related environment is a plus
- Critical thinking, analysis, detail orientation and customer service preferred
- Four year accounting degree preferred
- Knowledge of Generally Accepted Accounting Principles
- Strong knowledge of math and accounting functions required to reconcile accounts and prepare monthly financials
- Knowledge of multiple employer benefit trust tax reporting and audit requirements including deadlines and related penalties is a big plus
- Knowledge of methods for goal setting
- Organizational skills and ability to set priorities consistent with service standards
- Excellent attention to detail and ability to review and ensure quality of team member work
- Self-starter with ability to take initiative, effectively evaluate situations and implement solutions
- Ability to multi-task, meet deadlines and work closely with others in a team setting
- Ability to effectively communicate, both in writing and orally, with a wide range of contacts in a professional manner
- Ability to maintain a positive attitude when addressing client questions and problems
- Accounting and Math Skills: required for reconciling bank accounts and preparing cash basis and accrual basis financials in accordance with GAAP
- Software Skills: MS Office 2007 (Excel, Word, Outlook) with intermediate to advanced Excel skills, Peachtree and Business Works
- Accounting system conversion skills a big plus
- Ability to document and maintain operations and accounting procedures
- Promote a positive and professional working environment
We are proud to be an Equal Opportunity Employer Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate from @ascensus.com or @futureplan.com email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website. For all virtual remote positions, in order to ensure associates can effectively perform their job duties with no distractions, we require an uninterrupted virtual work space and there is also an expectation of family care being in place during business hours. Additionally, there is an internet work speed requirement of 25 MBps or better for individual use. If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required. If you are unsure of your internet speed, please check with your service provider. Note: For call center roles specifically, it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router. Please ensure that you are able to meet these expectations before applying. At Ascensus, we aspire to make a difference for others. We are a technology-enabled services company that helps people save for a better future through our network of institutional, financial advisor, and state partners. Our culture is guided by sound principles, is committed to high standards, operates with transparency, and welcomes diversity—housed within our Core Values: People Matter. Quality First. Integrity Always.®
Jobicy JobID: 117029
Job Tags
Remote job, Full time,